What is DATABASICS?
**DATABASICS Time & Expense** All expenses. Any card. Total freedom. At **DATABASICS**, we started with a simple idea: together is better than separate especially when it comes to Time and Expense management. Our easy-to-use, all-in-one solution brings Timesheets and Expense Reporting together in one place, giving you the clarity, control, and flexibility you need to run your business efficiently. Built for mid- to large-sized organizations with distributed workforces, DATABASICS combines two world-class tracking systems into one powerful platform. The result? Streamlined processes, unified compliance, and total visibility across every project and department. With rapid implementation (go live in about a month), a user-friendly design, and seamless ERP integrations (including Sage Intacct, NetSuite, Microsoft Dynamics, and ADP), DATABASICS adapts to your organization—not the other way around. **Why DATABASICS** - All-in-One Efficiency: Manage Time and Expense in one place for total control and compliance. - Freedom to Choose: Use any credit card, any device, anywhere—with full visibility and reporting. - Seamless Integration: Connect effortlessly with your ERP, payroll, and HR systems. - Built for Compliance: DCAA, HIPAA, labor law, and per diem tracking—compliance comes standard. - Fast Implementation: Be fully deployed and configured in about 30 days. - Responsive Support: Customers describe us as “a joy to work with” and “one of the most responsive teams they’ve ever experienced.” From global nonprofits to government contractors, healthcare organizations, and professional services firms, DATABASICS helps teams save time, stay compliant, and get down to business faster.
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DATABASICS Reviews (60)
- ★★★★★28
- ★★★★★30
- ★★★★★1
- ★★★★★1
- ★★★★★0
Review Summary
Generated using AI from real user reviews
DATABASICS earns consistent praise for ease of use, responsive support, and customization capability, with only one clearly negative review among recent feedback.
Users repeatedly highlight how intuitive the interface is for both administrators and end users, requiring minimal training to get productive. The mobile app for expense and time entry is frequently mentioned as a practical strength. Beyond core functionality, what sets DATABASICS apart in users' eyes is the support team's speed and attentiveness—multiple reviews note same-day responses to help tickets and willingness to work through implementation and configuration challenges. Customization emerges as a major differentiator; users with non-standard processes or complex accounting structures report the vendor adapts the software to fit their needs rather than forcing them into preset workflows.
A few users note friction points. One flagged that reporting can be unintuitive and another mentioned unintended deactivation of policies when editing related admin areas. One reviewer gave a mixed assessment, praising customization and support but calling the reporting tool "a bit hard to use." These concerns, however, appear isolated and don't dent overall satisfaction.
The product appears strongest for mid-to-large organizations with complex or non-standard expense, time, and leave management requirements. Long-term customers (some with 10+ years tenure) report sustained value and ongoing product improvement.
★★★★★
Monday, October 28, 2019
“The software is easy to use on the admin side.…”
The software is easy to use on the admin side. The user interface is straightforward.
★★★★★
Sunday, October 20, 2019
“DATABASICS has been our T&E Expense reporting service for over10…”
DATABASICS has been our T&E Expense reporting service for over10 years, they have been very attentive to our needs and requirements, have made many customizations to fit our culture and needs. They also, have a great implementation and support team.
★★★★★
Thursday, September 12, 2019
“The versatility for us was key, we have very specific…”
The versatility for us was key, we have very specific requirements and DataBasics was able to accommodate most of them. The support team is great to work with, very responsive and helpful. DataBasics is very open to and supportive of new requests for features and has implemented several of them for us.
★★★★★
Thursday, August 29, 2019
“I love that they have an app for smartphones. It…”
I love that they have an app for smartphones. It makes things so much easier.
★★★★★
Tuesday, July 23, 2019
“The software is very user friendly. The general ledger extract,…”
The software is very user friendly. The general ledger extract, automated notifications and the availability to customize reports is extremely helpful. The security behind the rules and validation process, is ideal in helping my staff approve and make payment process efficient. The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.
★★★★★
Thursday, September 27, 2018
“Prior to this software our company expense informaiton was all…”
Prior to this software our company expense informaiton was all over the place and difficult at best to pull together when invoicing a customer for a completed project. now that all of our employees submit their time and expenses through Data basics I can acces all the expenses for a job within a few minutes by running simple report. The Databasics team was very helpful in
★★★★★
Tuesday, February 13, 2018
“Very easy for our staff to submit time and expenses.…”
Very easy for our staff to submit time and expenses. Administrators love this because it is also easy for them to gather the information.
★★★★★
Friday, October 13, 2017
“I like that you can email receipts directly to your…”
I like that you can email receipts directly to your expense report. It is easy to navigate and reconcile.
★★★★★
Wednesday, October 11, 2017
“I like how I can save the time code and…”
I like how I can save the time code and activity, so I don't have to locate the same codes every pay period. I also like how I can easily the time sheets from the last few pay periods right after logging in, without any additional work on my side.
★★★★★
Thursday, August 24, 2017
“What I like most is the fact that it is…”
What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.
