What is DATABASICS?
**DATABASICS Time & Expense** All expenses. Any card. Total freedom. At **DATABASICS**, we started with a simple idea: together is better than separate especially when it comes to Time and Expense management. Our easy-to-use, all-in-one solution brings Timesheets and Expense Reporting together in one place, giving you the clarity, control, and flexibility you need to run your business efficiently. Built for mid- to large-sized organizations with distributed workforces, DATABASICS combines two world-class tracking systems into one powerful platform. The result? Streamlined processes, unified compliance, and total visibility across every project and department. With rapid implementation (go live in about a month), a user-friendly design, and seamless ERP integrations (including Sage Intacct, NetSuite, Microsoft Dynamics, and ADP), DATABASICS adapts to your organization—not the other way around. **Why DATABASICS** - All-in-One Efficiency: Manage Time and Expense in one place for total control and compliance. - Freedom to Choose: Use any credit card, any device, anywhere—with full visibility and reporting. - Seamless Integration: Connect effortlessly with your ERP, payroll, and HR systems. - Built for Compliance: DCAA, HIPAA, labor law, and per diem tracking—compliance comes standard. - Fast Implementation: Be fully deployed and configured in about 30 days. - Responsive Support: Customers describe us as “a joy to work with” and “one of the most responsive teams they’ve ever experienced.” From global nonprofits to government contractors, healthcare organizations, and professional services firms, DATABASICS helps teams save time, stay compliant, and get down to business faster.
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DATABASICS Reviews (60)
- ★★★★★28
- ★★★★★30
- ★★★★★1
- ★★★★★1
- ★★★★★0
Review Summary
Generated using AI from real user reviews
DATABASICS earns consistent praise for ease of use, responsive support, and customization capability, with only one clearly negative review among recent feedback.
Users repeatedly highlight how intuitive the interface is for both administrators and end users, requiring minimal training to get productive. The mobile app for expense and time entry is frequently mentioned as a practical strength. Beyond core functionality, what sets DATABASICS apart in users' eyes is the support team's speed and attentiveness—multiple reviews note same-day responses to help tickets and willingness to work through implementation and configuration challenges. Customization emerges as a major differentiator; users with non-standard processes or complex accounting structures report the vendor adapts the software to fit their needs rather than forcing them into preset workflows.
A few users note friction points. One flagged that reporting can be unintuitive and another mentioned unintended deactivation of policies when editing related admin areas. One reviewer gave a mixed assessment, praising customization and support but calling the reporting tool "a bit hard to use." These concerns, however, appear isolated and don't dent overall satisfaction.
The product appears strongest for mid-to-large organizations with complex or non-standard expense, time, and leave management requirements. Long-term customers (some with 10+ years tenure) report sustained value and ongoing product improvement.
★★★★★
Tuesday, May 25, 2021
“TechnoServe looked for a Time & Expense solution for many…”
TechnoServe looked for a Time & Expense solution for many years but, due to the complexity of our organizations project based accounting and distributed geography, it was difficult to find a solution that would work for us. With Databasics we found a product that met all our requirements. First of all, Databasics is very flexible. We were able to configure our complicated accounting structure and our diverse geography into the software without customizations. This was a major accomplishment. Secondly, we have been able to seamlessly automate our 1500+ users with our HRIS and we have been able automate our constantly changing accounting dimensions into Databasics making it very easy to maintain. Also by using Databasic's extract routines, we have be able to greatly simplify the loading of Time and Expense data into our accounting system. Finally, with Databasics intuitive UI, it's multiple language capability, and it's simple system administration, the software has been embraced by our end users, our accounting team, and our system administrators.
★★★★★
Wednesday, May 19, 2021
“Ease of use, features out of the box, reporting tool.”
Ease of use, features out of the box, reporting tool.
★★★★★
Friday, May 14, 2021
“The system give the power to the client to configure…”
The system give the power to the client to configure it over time. So long as we can effectively learn how to do things, most of the validation rules that we'd want to add to our configuration etc could theoretically be done on our own. Nevertheless, the strongest asset of the Databasics service is the support team. Their effectiveness and expediency is extraordinary. If I submit a help ticket I can expect to hear something back on the same day. It is a huge relief that so much of the support is included in the licensing fees, so we don't need to stress about finding the budget for getting minor issues resolved.
★★★★★
Wednesday, May 5, 2021
“Time and Expense features. The ability to route the expenses…”
Time and Expense features. The ability to route the expenses and time reports to managers and to be able to have approvals flow seamlessly. The reporting tool - the ability to built custom reports for different needs
★★★★★
Tuesday, May 4, 2021
“AAPA has been using Databasics for processing business related expenses.…”
AAPA has been using Databasics for processing business related expenses. This Software has four ways to create expense reports. People can create reports on their computer as well as mobile phones. Databasics is good to use for internal control. The system sends e-mail notifications to employees and supervisors to apply credit card charges and approve expense reports. Using Google Maps, it is easy to do a personal car mileage. The system will automatically calculate it for you. The customer service is fast and efficient. In addition, they are ready to immediately solve any problems.
★★★★★
Wednesday, April 14, 2021
“Databasics Timesheets is the perfect fit for our purposes as…”
Databasics Timesheets is the perfect fit for our purposes as non-profit organization. In parallel to implementation of Databasics Timesheets we had internal restructuring of our Projectportfolio, thanks to flexibility of the tool our internal processes were not impacted. All changes due to internal restructuring could be implemented without delays. The tool is easy to use so we see a high adoption across organization. User support is very responsive and quick. Built in reporting facility is very convenient for the users, approvers and management. The tool is easy to maintain and the changes are effective immediately
★★★★★
Tuesday, September 29, 2020
“fairly intuititive, most associates were able to use it with…”
fairly intuititive, most associates were able to use it with minimal training
★★★★★
Tuesday, September 15, 2020
“The sheer flexibility and customization of the system is beautiful.…”
The sheer flexibility and customization of the system is beautiful. You can tailor it to most any preferences or nuances your company has. This allowed me to set up a system that met a plethora of user needs on day one.
★★★★★
Tuesday, July 28, 2020
“The software is good at tracking any errors that may…”
The software is good at tracking any errors that may have happened during the expense reporting process
★★★★★
Tuesday, January 28, 2020
“Easy for employees to access remotely. Good customer service.”
Easy for employees to access remotely. Good customer service.
