What is DATABASICS?
**DATABASICS Time & Expense** All expenses. Any card. Total freedom. At **DATABASICS**, we started with a simple idea: together is better than separate especially when it comes to Time and Expense management. Our easy-to-use, all-in-one solution brings Timesheets and Expense Reporting together in one place, giving you the clarity, control, and flexibility you need to run your business efficiently. Built for mid- to large-sized organizations with distributed workforces, DATABASICS combines two world-class tracking systems into one powerful platform. The result? Streamlined processes, unified compliance, and total visibility across every project and department. With rapid implementation (go live in about a month), a user-friendly design, and seamless ERP integrations (including Sage Intacct, NetSuite, Microsoft Dynamics, and ADP), DATABASICS adapts to your organization—not the other way around. **Why DATABASICS** - All-in-One Efficiency: Manage Time and Expense in one place for total control and compliance. - Freedom to Choose: Use any credit card, any device, anywhere—with full visibility and reporting. - Seamless Integration: Connect effortlessly with your ERP, payroll, and HR systems. - Built for Compliance: DCAA, HIPAA, labor law, and per diem tracking—compliance comes standard. - Fast Implementation: Be fully deployed and configured in about 30 days. - Responsive Support: Customers describe us as “a joy to work with” and “one of the most responsive teams they’ve ever experienced.” From global nonprofits to government contractors, healthcare organizations, and professional services firms, DATABASICS helps teams save time, stay compliant, and get down to business faster.
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DATABASICS Reviews (60)
- ★★★★★28
- ★★★★★30
- ★★★★★1
- ★★★★★1
- ★★★★★0
Review Summary
Generated using AI from real user reviews
DATABASICS earns consistent praise for ease of use, responsive support, and customization capability, with only one clearly negative review among recent feedback.
Users repeatedly highlight how intuitive the interface is for both administrators and end users, requiring minimal training to get productive. The mobile app for expense and time entry is frequently mentioned as a practical strength. Beyond core functionality, what sets DATABASICS apart in users' eyes is the support team's speed and attentiveness—multiple reviews note same-day responses to help tickets and willingness to work through implementation and configuration challenges. Customization emerges as a major differentiator; users with non-standard processes or complex accounting structures report the vendor adapts the software to fit their needs rather than forcing them into preset workflows.
A few users note friction points. One flagged that reporting can be unintuitive and another mentioned unintended deactivation of policies when editing related admin areas. One reviewer gave a mixed assessment, praising customization and support but calling the reporting tool "a bit hard to use." These concerns, however, appear isolated and don't dent overall satisfaction.
The product appears strongest for mid-to-large organizations with complex or non-standard expense, time, and leave management requirements. Long-term customers (some with 10+ years tenure) report sustained value and ongoing product improvement.
★★★★★
Wednesday, June 7, 2017
“Easy to input time sheet data and submit time sheets.…”
Easy to input time sheet data and submit time sheets. Great reporting functionality and ability to design and customize reports.
★★★★★
Monday, June 5, 2017
“I have to track my time to projects. Now that…”
I have to track my time to projects. Now that we use DATABASICS it takes me half the time to do my timesheet
★★★★★
Monday, June 5, 2017
“Everything's automated. We set it up and it tracks and…”
Everything's automated. We set it up and it tracks and provides views to employees with me doing anything. It's a huge time saver and big benefit for our team members.
★★★★★
Monday, June 5, 2017
“I have been using the app since almost a year…”
I have been using the app since almost a year now, and I still don't find it tedious to submit my time every day. The reason being -- how quick and simple it is to use the app. I have added the clients and time codes I frequently use to my favorites, and in literally 4 clicks I can submit the time. If I need any assistance, an email or call to the support team has always been helpful. The promptness and the flexibility of the team is applauding. If you like traveling, then the cover pictures will make you wonder what are you doing in front of that screen. The app that my previous employer used for time tracking would make me wait until Friday to do my time-sheets or until the deadline was approaching, but with Databasics I can do it every day with so much ease.
★★★★★
Wednesday, May 31, 2017
“Reliable, Intuitive, and well supported. This product is always up…”
Reliable, Intuitive, and well supported. This product is always up and running. The service team is in front of all issues and communicates well with the user base. The product is intuitive after the first introductory training. May online help tools.
★★★★★
Thursday, May 25, 2017
“User friendly! The admin functionality is very easy to navigate.…”
User friendly! The admin functionality is very easy to navigate. The application flags policy exceptions for offshore audit team as well as approvers in the 4 level approval flow. Split screen capabilities allows audit team and approvers to view receipt attachments at the line item level. The application handles ALL interfaces/feeds from Amex, HR, PRS system and SAP. The Jasper reporting tool used for budgeting, T&E Spend and exception reporting. Helpdesk is actually VERY HELPFUL!!
★★★★★
Thursday, May 25, 2017
“Ease of use Very intuitive Easy for the Administrator to…”
Ease of use Very intuitive Easy for the Administrator to us and update/make changes quickly New User Training is short or not even required in some cases.
★★★★★
Thursday, May 25, 2017
“User-friendly, mobile capabilities, ability to capture receipt on phone and…”
User-friendly, mobile capabilities, ability to capture receipt on phone and email to an expense report
★★★★★
Thursday, May 25, 2017
“The ease of use and training for our users. Most…”
The ease of use and training for our users. Most all of our drivers transitioned easily to the new system and have had very minimal issues since. Any time we have had any trouble Support is always ready and willing to help out at a moments notice.
★★★★★
Thursday, May 25, 2017
“ProsI like that it's easy to use. I have used…”
ProsI like that it's easy to use. I have used other time and expense systems in the past and it would take forever to file my expenses. I like that I can quickly do my expenses and I get reimbursed fast.
